Accountability: Although all staff have a responsibility for adhering to our Data Protection Policy, the Directors have day-to-day responsibility for developing, implementing and monitoring the data protection policy. This ensures the policy is effectively managed and co-ordinated.

Education and Awareness: All staff are briefed on their data protection responsibilities upon appointment, with training updates at regular intervals or when required. Specialist training for staff with specific duties, such as marketing, information security and database management, is provided.

Privacy Notice: To ensure the processing of data is fair KPG Europe Ltd are transparent about how it intends to use the data. As good practice, the company includes privacy notices on its website and on any forms used to collect data. These clearly explain the reasons for using the data.

Personal Data: Personal data is not processed in any manner that is 'incompatible' with its specified purpose.

Data Quality & Accuracy: KPG Europe Ltd ensures that the personal data it holds is of sufficient quality to make decisions about individuals. Data is not collected without a legitimate business reason and collects only the minimum required to meet the purposes for which it is needed. All personal data held is accurate and, where necessary, kept up-to-date. Regular reviews of information are carried out to identify and correct inaccurate records, remove irrelevant ones and update out-of-date ones.

Retention & Disposal: KPG Europe Ltd ensures that personal data is not kept for longer than is necessary. Checks are carried out to identify which records or data sets are held, and when they should be deleted or anonymised. The Directors are accountable for recording, retention and disposal dates for information they hold. Data is disposed of securely.